Last Updated on 2022-05-31 by Show
You’ve probably come to this page feeling pretty frustrated that you’ve received a link to a Google Sheet, Google Slide or Google Doc in an email or found a link to one of these documents in a website or even one of my tutorials, but you just can’t edit it. You can’t update the text and even half of the menu bar is greyed out! Naaarggghhhh!!!! What’s going on?It means that you have been given only View permissions to this document. Why?Generally, it’s because any changes in a Google Workspace Document, (Sheets, Slides, Docs) will be displayed for anyone who has access to the document. So if you add or delete something in a document, then other editors, commentators and people with view-only access will see the change in near real-time.
There are three main reasons why an owner of a document will provide View-only access to users: 1. It might have only been meant for you to read-only.Maybe you get an email from another department from work with a new policy that they have. You don’t really need to make edits to this. You just need to read it, right? If you think this might be the case, but you want to be able to access the document in your personal folder, you can go to File > Add a shortcut to Drive. This will save a short cut to the file in your own Google Drive to help you to better organise your documents. You still won’t be able to edit the document, but you don’t need to. Also, the owner or the editors of the documents can also make copies of the document after you have made the shortcut if they need to. 2. It might be an example document or template.In my tutorials, I often provide links to templates or example documents. Here again, I only ever provide view access. However, you can create your own copy of these documents easily, by going to File > Make a copy. You will then be prompted to move the copy into a desired folder in your Google Drive. Once done, a new window will appear in your browser. You will then have your very own copy of the document that is owned by you. You can now edit it and it will not affect the original document, because they are two separate documents. 3. The owner may have forgot to make you an editor.Maybe the owner of the document was meant to give you edit permission but may have forgot. Now before you get too excited, there is one thing you might want to check to save yourself some embarrassment. Go up to the top of your sheet and check to see if you are using the correct account for this sheet. You can do that in the top-right corner of the document and confirm you are using the right avatar. Perhaps the owner has given you edit permission to the document in another one of your accounts, like a work account. If you are in the wrong account, simply change to your correct account and check to see if you have edit permission. If you are in the correct account and you are certain you should have edit permission, then you can select the View Only button and then click Request view access. An email will be sent to the owner and they can decide if you need edit access. Why so much build-up to this last option? Well, you can imagine that it can be a little frustrating to get a bunch of emails from people who don’t actually need edit access. Fortunately, there is a workaround to receiving a bunch of emails requesting edit access unnecessarily. Check out the tutorial below:
Check out the video: ~Yagi Google Sheets inherently makes collaboration very simple. Tiller's automated bank feeds to Google Sheets takes it a step further by allowing you to link multiple spreadsheets for different purposes and be selective by sharing specific account information with specific people based on the settings outlined below.  Perhaps your accountant only needs view access, but your spouse needs edit access to your monthly budget. Google Sheets makes it easy to set these fine grained permissions, Tiller empowers you with that data. Review our FAQ below and if this guide doesn't answer your question, please let us know via the chat tool. Sharing a Google Sheet
Understanding Google Sheets Permissions“Edit” permissionsAllow the person to make changes to the sheet, which are always recorded in the revision history. Allow the person to leave comments about data in the sheet, but not change any data. “Viewer” permissionsAllows the person to open and view your Tiller-powered Google Sheet, but not make edits or leave comments. Advanced Sharing OptionsOpen the advanced sharing settings for the sheet by clicking the gear in the upper right corner of the “share with people and groups” dialog box. You'll see two new check box settings options. You can disable the ability to allow editors to change permissions and share the Google Sheet. You can prevent viewers and commenters from being able to download, print, or make a copy of the Google Sheet. Changing or removing permissionsIf you need to change or remove someone's access to your Google Sheet you can easily do this from the "Share with people and groups" dialog. Click the dropdown next to the person's name and choose a new option. You can also make someone the owner of the Google Sheet this way too. Be very careful with this option as they will have full control over the sharing and permissions could remove your access as the new owner. Sharing Your Sheet with Non-Google usersIf you need to share your Tiller spreadsheet with people who don’t have a Gmail address or Google Account you can use the Get Link option and change it from "Restricted" to "Anyone with the link." Choose this option with care, and note that you can assign view only, comment, or edit permissions the same way for these people too. Just choose an option to the right after setting it to "Anyone with the link." Frequently Asked QuestionsAre shared viewers notified when the Google sheet is updated?Not automatically, but here are the steps from Google to set up notifications for changes in a spreadsheet. https://support.google.com/docs/answer/91588?hl=en&co=GENIE.Platform%3DDesktop The shared viewer will need to complete this for themselves, as it's not possible to enable notifications for anyone except yourself. What should I do about request for access emails that I don't want to get?If you do not want to receive request for access emails, make sure the people who need edit access for the Google Sheet are set up as "Editors." See "Change or remove permissions" section. If your spreadsheet is shared publicly on the internet where "Anyone with the link" is a "viewer" then you're likely to get a lot of "request for access" email. Make sure your spreadsheet has clear instructions that people should Make a copy from the File menu in order to edit the spreadsheet. \ How can I get edit access to a spreadsheet someone has shared with me?If you do not have edit access to a spreadsheet that is shared with you and you need to add data or edit the sheet click the green "View only" button near the top left of the Google Sheet to request edit access. Alternatively, you can ask the owner to give you edit permissions by having them click the "Share" button in the upper right of the sheet and share it with the email address associated with the Google account you plan to use to edit. How can I protect certain parts of my spreadsheet?You can use the Protected Ranges and Sheets features to give someone overall edit access to the spreadsheet, but protect specific sheets or ranges in the spreadsheet. How can my spouse, partner, financial planner, or other person update my Tiller-powered Google Sheet with new transaction and balance data?Right now there isn't a way to delegate access to the features found in the Tiller Money Feed add-on for Google Sheets to another user. Whichever account is associated with your Tiller subscription is the one that will need to sign in to the Tiller Money Feeds add-on to fill the spreadsheet your latest transactions and balances. If you need to share refresh and fill access with someone else we recommend that you create a new Google account specifically for use with Tiller and share the credentials for that Google account with those who need the ability to refresh, fill sheets, run AutoCat, and use other features in the Tiller Money Feeds add-on. I'm a financial professional, how can I use Tiller with my clients and access their accounts and data?We recommend financial professionals using Tiller with clients create a new Google account specifically for use with Tiller for their client, subscribe (or have them subscribe) to Tiller using that account, and share the credentials for that Google account with them. Your clients will probably still need to handle refreshing of accounts on the Tiller Console if they have 2FA enabled accounts because this will require that they enter a code sent to their cell phone, but with access to that shared Google account you can fill whatever data is available, run AutoCat, and more on their behalf. How do I get out of view only in Google Sheets?If you can "View only"
Open the file. Click Request edit access. If you want, add a note to the owner of the file. Click Send request.
How do I change the view mode in Google Sheets?Change your view. On your computer, open a document, spreadsheet, or presentation.. On the toolbar, click View, then click an option. Full screen: Hides the menu and toolbar. To exit full screen, on your keyboard, press Esc or Escape. If you're using a touch screen, touch and hold to open the context menu.. How do I make my google drive viewable to everyone?If you allow access to anyone with the link, your folder won't restrict who can access it.. Select the file you want to share.. Click Share or Share .. Under “General access”, click the Down arrow .. Choose who can access the file.. How do I make myself the owner of a Google sheet?Transfer file ownership within a file
On your computer, open a file. At the upper right corner, click Share. Next to the recipients name, click the Down arrow. Transfer ownership.
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Why is my google sheet view only when i am the owner?
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