Why cant I delete a shared Google Drive?

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Dec
2020

Google Drive Remove Option Grayed Out

I have a lot of clients share files with me, and after the job is done, I tend to remove them from my Google Drive to keep it organized. I recently ran into a file that I couldnt remove the option was grayed out:

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Why cant I delete a shared Google Drive?

Seemingly impossible to delete, the Remove option with the trash can next to it is grayed out. Clicking it does nothing. Similarly, when the same file was shared with a Google Workspace (formerly G Suite) account, I saw a Move to Trash instead of a Remove option, but it too was grayed out:

Why cant I delete a shared Google Drive?

Ill cut right to the chase: to get rid of it, drag it to the trash can. Seriously. The right-click menu option with the trash can symbol cant be clicked, but dragging the file over to the trash can works just fine.

https://jakebinstein.com/wp-content/uploads/2020/12/How-to-Delete.mp4

The issue appears to be that this file is not just any shared file. A normal shared file is created by a user in their My Drive section, then shared. If instead a user were to create a Shared Drive, then create a file within that shared drive and share only the file with you (and not the Shared Drive itself), that file will show up for you pretty much like a normal file, with two differences. The first difference is that to the right of the file name, you can see a small Shared Drives icon, indicating that the file resides in a Shared Drive (whether you have access to it or not). The second difference is the one described by this article: you cant right-click and hit Remove or Move to Trash for some reason.

For reference, after a number of frustrating searches, I found this answer on StackExchange. Its not the accepted answer, which says to right click the file and click Remove, which didnt work for me, as evidenced in the video above. Instead, this deceptively simple 4th answer by an anonymous user who never answered anything again just Just drag it physically to bin file. I cant believe I didnt try that, but in fairness, the perfectly good right-click menu option with the trash can was grayed out, so I assumed it was impossible. Another option I tried from a different answer was to edit the sharing options and remove myself as a collaborator, but that didnt remove it from my Google Drive either.

Two important notes although it looks like youre deleting the file, and Google doesnt provide its standard message that other users with whom the file is shared can still see it, in my experiments the original user still has their file just fine and receives no notifications that youve deleted it on your end. Second, when deleting files, normally theres an Undo option for a few seconds after the file is deleted, and furthermore after that the file is in the Trash folder and can be restored. I tried to hit the Undo button, but it did not bring the file back, and it never appeared in my trash bin. Only delete the file if youre sure you want it gone!

15 Comments
    L. Woolridge on June 5th, 2021, 8:30 am

    THANK YOU!!!!!

    Reply
    Laura Bowen on June 7th, 2021, 4:44 pm

    Im trying to right click and drag the file to trash from google docs and it wont drag. Im trying to delete files not owned by me with the remove and trash grayed out.
    Thank you
    Laura

    Reply
    sanjit on June 22nd, 2021, 2:02 pm

    THanks bro a lot this worked .

    Reply
    scrystal on July 9th, 2021, 6:54 am

    OMG, you save me a lot

    Reply
    Chris Viola on August 31st, 2021, 8:45 pm

    I have a number of folder where I am the owner but they are shared on my google drive. Are these using up my storage on my google drive. If so, how do I delete them. Dragging them over to the trash can does not work.

    Reply
    WEC on September 1st, 2021, 10:15 am

    welll ill be damned . thanks dude

    Reply
    k.marcus on September 21st, 2021, 10:00 am

    Thank you!

    Reply
    Gus on September 23rd, 2021, 4:30 am

    Amazing, thankyou

    Reply
    Nathan on September 23rd, 2021, 11:32 am

    Seriously, I cant believe this is the solution. Thanks so much, Jake!

    Reply
    sk8er4life1824 on October 3rd, 2021, 10:06 pm

    Wow!! Thank you so much. I searched for many hours on how to fix this and this was the answer. I appreciate you helping out the world lol frfr

    Commenting so hopefully Googles algorithm bumps this up to the top answer (and/or they fix it)

    Appreciate you brotha.

    Reply
    Martin on October 18th, 2021, 2:49 pm

    OMG, thank you!!!
    I literally spent last hour trying to figure out why I cannot remove shared file.

    Reply
    CC on October 26th, 2021, 1:40 pm

    I have literally been trying to figure out how to remove this file for months. Thank you so much!

    Reply
    George on December 16th, 2021, 6:31 am

    thank you!

    Reply
    Katie B on December 17th, 2021, 8:08 pm

    Thank you! Thank you!

    Reply
    Dominic on February 10th, 2022, 12:34 pm

    Did not wrok for me

    Reply

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