Microsoft Outlook: How to Save Searches with Search FoldersJanuary 27, 2020Microsoft Outlook Tips & Tricks Searching in Outlook is pretty easy, but why bother typing out the same searches over and over if you perform them regularly. Microsoft Outlook Search Folders are a time-saving option to create and save custom searches so you can get back to them with just a click or two. Find out how to be more productive in Outlook with Search Folders in this article and video: Show Creating an Outlook Search FolderTo start, youll likely find your Search Folders at the bottom of the list of folders in your Outlook data file on the left-hand side of the window. Each data file has its own Search Folders, and so, if you use Outlook to check more than one account or manage multiple accounts, you can set up different Search Folders for each one. This list will not show up until youve created at least one search folder. How to create a search folder in Outlook:
When you create a search folder, Outlook already has a number of predefined Search Folders that you can use to get started. Although you cant further customize them, theyre definitely worth taking a look at first just in case they cover your needs. They vary from reading mail to mail from people to how mail is organized. For example, all mail thats been flagged for follow up or email from a specific person such as your boss or a key client. These pre-set options typically only take a few clicks to create a search folder. Adding Search Folders to Outlook FavoritesIf your Outlook Search Folder becomes a frequently used search folder, then you can add it to the Favorites folder which is an Outlook area in the upper-left of your Inbox navigation window that holds shortcuts to frequently accessed locations. Adding a folder to Favorites is really easy. Simply right-click on the folder, whether it is a virtual folder, like a search folder or a physical one, and then left-click on Add to Favorites. And now it becomes an option thats even easier to get to because, otherwise, its at the very bottom of your list. Creating a Custom Search FolderIn addition to choosing from a number of preset searches, you can also create customized search folders. To build a customized search folder:
Deleting Search FoldersTo delete a search folder you no longer need:
The thing to know about your Outlook Search Folders is that they are virtual and if you decide to delete them, you are not deleting the messages in them. You are simply deleting that particular search request. Thats different than if you decided to delete physical folders in your Outlook Inbox. And in that case, when you delete the folder, you would delete all of the content as well. How will you take advantage of Search Folders to save time and to be much more productive working with your email and Microsoft Outlook? For more time-saving Microsoft Outlook techniques, find additional shortcuts, tips and tricks at TheSoftwarePro.com/Outlook. By Dawn Bjork, MCT, MOSM, CVP, The Software Pro® Outlook Tips & Tricks Previous Post Presentation Checklist: Essential Items for a Presenters Laptop Bag Next Post Easy Auditing in Microsoft Excel with AutoCalculate Related PostsMicrosoft Outlook Keyboard Shortcuts 13 Jan 2019Microsoft Outlook Calendar Keyboard Shortcuts 10 Nov 2020Microsoft Outlook: How to Automate Email Responses for Out of Office (Automatic Replies) 23 Dec 2019 |