How do i split data in excel with criteria?

Supposing you have a worksheet with huge rows of data, and now, you need to split the data into multiple worksheets based on the Name column (see following screenshot), and the names are entered randomly. Maybe you can sort them first, and then copy and paste them one by one into other new worksheets. But this will need your patience to copy and paste repeatedly. Today, I will talk about some quick tricks to solve this task.

Split data into multiple worksheets based on column with VBA code

Split data into multiple worksheets based on column with Kutools for Excel

Split data into multiple worksheets based on column with VBA code

If you want to split the data based on column value quickly and automatically, the following VBA code is a good choice. Please do as this:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

Sub Splitdatabycol()
'updateby Extendoffice
Dim lr As Long
Dim ws As Worksheet
Dim vcol, i As Integer
Dim icol As Long
Dim myarr As Variant
Dim title As String
Dim titlerow As Integer
Dim xTRg As Range
Dim xVRg As Range
Dim xWSTRg As Worksheet
Dim xWS As Worksheet
On Error Resume Next
Set xTRg = Application.InputBox("Please select the header rows:", "Kutools for Excel", "", Type:=8)
If TypeName(xTRg) = "Nothing" Then Exit Sub
Set xVRg = Application.InputBox("Please select the column you want to split data based on:", "Kutools for Excel", "", Type:=8)
If TypeName(xVRg) = "Nothing" Then Exit Sub
vcol = xVRg.Column
Set ws = xTRg.Worksheet
lr = ws.Cells(ws.Rows.Count, vcol).End(xlUp).Row
title = xTRg.AddressLocal
titlerow = xTRg.Cells(1).Row
icol = ws.Columns.Count
ws.Cells(1, icol) = "Unique"
Application.DisplayAlerts = False
If Not Evaluate("=ISREF('xTRgWs_Sheet!A1')") Then
Sheets.Add(after:=Worksheets(Worksheets.Count)).Name = "xTRgWs_Sheet"
Else
Sheets("xTRgWs_Sheet").Delete
Sheets.Add(after:=Worksheets(Worksheets.Count)).Name = "xTRgWs_Sheet"
End If
Set xWSTRg = Sheets("xTRgWs_Sheet")
xTRg.Copy
xWSTRg.Paste Destination:=xWSTRg.Range("A1")
ws.Activate
For i = (titlerow + xTRg.Rows.Count) To lr
On Error Resume Next
If ws.Cells(i, vcol) <> "" And Application.WorksheetFunction.Match(ws.Cells(i, vcol), ws.Columns(icol), 0) = 0 Then
ws.Cells(ws.Rows.Count, icol).End(xlUp).Offset(1) = ws.Cells(i, vcol)
End If
Next
myarr = Application.WorksheetFunction.Transpose(ws.Columns(icol).SpecialCells(xlCellTypeConstants))
ws.Columns(icol).Clear
For i = 2 To UBound(myarr)
ws.Range(title).AutoFilter field:=vcol, Criteria1:=myarr(i) & ""
If Not Evaluate("=ISREF('" & myarr(i) & "'!A1)") Then
Set xWS = Sheets.Add(after:=Worksheets(Worksheets.Count))
xWS.Name = myarr(i) & ""
Else
xWS.Move after:=Worksheets(Worksheets.Count)
End If
xWSTRg.Range(title).Copy
xWS.Paste Destination:=xWS.Range("A1")
ws.Range("A" & (titlerow + xTRg.Rows.Count) & ":A" & lr).EntireRow.Copy xWS.Range("A" & (titlerow + xTRg.Rows.Count))
Sheets(myarr(i) & "").Columns.AutoFit
Next
xWSTRg.Delete
ws.AutoFilterMode = False
ws.Activate
Application.DisplayAlerts = True
End Sub

3. Then, press F5 key to run the code, and a prompt box is popped out to remind you select the header row, see screenshot:

4. And then, click OK button, and in the second prompt box, please select the column data that you want to split based on, see screenshot:

5. Then, click OK, and all data in the active worksheet is split into multiple worksheets by the column value. And the split worksheets are named with the split cell names. See screenshot:

Note: The split worksheets are placed in the end of the workbook where the master worksheet is in.

Split data into multiple worksheets based on column with Kutools for Excel

As an Excel beginner, this long VBA code is somewhat difficult for us, and most of us even don't know how to modify the code as our need. Here, I will introduce you a multifunctional tool--Kutools for Excel, its Split Data utility not only can help you to split data into multiple worksheets based on column, but also can split data by rows count.

Note:To apply this Split Data, firstly, you should download the Kutools for Excel, and then apply the feature quickly and easily.

After installing Kutools for Excel, please do as this:

1. Select the range of data that you want to split.

2. Click Kutools Plus > Worksheet > Split Data, see screenshot:

3. In the Split Data into Multiple Worksheets dialog box, you need to:

1). Select Specific column option in the Split based on section, and choose the column value which you want to split the data based on in the drop-down list. (If your data has headers and you want to insert them into each new split worksheet, please check My data has headers option.)

2). Then you can specify the split worksheet names, under the New worksheets name section, specify the worksheet names rules from the Rules drop down list, you can add the Prefix or Suffix for the sheet names as well.

3). Click the OK button. See screenshot:

4. Now the data are split into multiple worksheets in a new workbook.

Click to Download Kutools for Excel and free trial Now!

Split data into multiple worksheets based on column with Kutools for Excel

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 30 days. Download the free trial now!

Related article:

How to split data into multiple worksheets by rows count?

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

• Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
• Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
• Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
• Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
• Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
• Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
• Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
• Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
• More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

• Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
• Open and create multiple documents in new tabs of the same window, rather than in new windows.
• Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!

How do I split a cell in Excel by criteria?

How do I extract Data from a table in Excel with multiple criteria?

How do I split an Excel spreadsheet into multiple values based on column values?

Is there a way to split Data in Excel?