Can I sync my Google Account with Outlook?

How to Access Gmail With Outlook

Read your messages from all accounts in one place

Updated on November 17, 2022

What to Know

• Automatic setup (easiest option): In Outlook go to File > Add Account > enter Gmail address > Connect > enter password > Connect.
• Manual setup: File > Add Account > Advanced Options > Let Me Set Up My Account Manually > enter email, password and IMAP settings.

This article explains how to access Gmail in Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010.

How to Access Gmail With Outlook

Retrieving messages sent to your Gmail account in Outlook requires preparing Gmail and then Outlook. After you have enabled the IMAP settings you need to set up Gmail, you can set the account up in Outlook.

1. Open Outlook and go to File.

2. Select Add Account. The Add Account window opens.

3. In the Email Address text box, enter your Gmail email address.

4. Select Connect.

5. Enter your Gmail password, then select Connect.

6. Wait while Outlook connects with your Gmail account.

Connect Gmail and Outlook Manually

If the automatic setup does not work properly, set up Gmail manually in Outlook.

1. Open Outlook.

2. Select File.

3. Select Add Account. The Add Account window opens.

4. Select Advanced Options.

5. Select Let Me Set Up My Account Manually.

6. Enter your email address, then select Connect.

7. Select IMAP.

8. Enter your password, then select Connect.

9. Select Change Account Settings.

10. Enter the following information into the IMAP Account Settings text box.

    Incoming Mail (IMAP) Server imap.gmail.com Requires SSL: Yes Port: 993 Outgoing Mail (SMTP) Server smtp.gmail.com Requires SSL: Yes Requires TLS: Yes (if available) Requires Authentication: Yes Port for SSL: 465 Port for TLS/STARTTLS: 587 Full Name or Display Name Your name Account Name, User name, or Email address Your full email address Password Your Gmail password

11. Select Connect and wait while Outlook connects with your Gmail account.

FAQ

• How do I sync my Outlook calendar to Gmail?

  You'll need to have a Google Workspace business-level subscription to connect your Outlook and Gmail calendars. Download Google Workspace Sync and sign into your Google Workspace account and give GWSMO access. Next, import your data > create a profile > open your profile in Outlook > GWSMO will begin syncing.

• How do I make my Gmail look like Outlook?

  Setting up Gmail so it looks more like Outlook requires making several adjustments, each taking multiple steps. Add a reading pane, include a calendar view in your inbox, create an email signature, create task lists for yourself, turn on keyboard shortcuts, and (optionally) list messages separately.

• How do I import my Outlook contacts into Gmail?

  Importing Outlook contacts to Gmail can be done directly through your Gmail account via desktop. Select Settings > See All Settings > Accounts and Imports > Import mail and contacts. Enter your Outlook email > select Continue > Continue > Yes to confirm permissions, choose your options > Start.

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When setting up your Google Apps / Gmail account as your email program on outlook, many people make the mistake of using the Outlook wizard to add the account.  Whilst this will add your Gmail business email to your outlook it will miss the exchange like functionality of syncing your Google CHalendar, Google Tasks and Google Contacts.  In this article we are going to look at setting up Gmail using Google Apps Sync for Outlook.  This will only work for paid Google Apps for Business accounts and not the free gmail version.

These instructions are for those who are setting their Google Mail to Outlook sync with a newly created account and have no existing data to migrate.

Step 1. Download Google Apps Sync for Outlook

Visit https://tools.google.com/dlpage/gappssync to download the latest version of Google Apps Sync for Microsoft Outlook.

Step 2. Install Google Apps Sync for Outlook

Double click on the downloaded file and start installing.  If prompted, allow the program to install

Step 3. Sign In and Authorise

On the screen that pops up sign in with your google email address and click continue

Your default web browser will pop up with the Google Sign in page. Enter your gmal address and password and click on sign in

Scroll down the page after signing in and accept

Step 4. Create a new profile and start Outlook

This one sometimes hides behind the current window.  Look for the flashing G in the task bar and then click create profile on the window that pops up

Click on Start Microsoft Outlook

After outlook opens there will be another window that opens.  Remove the tick on the “Open this window when Microsoft Outlook starts” to disable it popping up every time you open outlook and then click on close.

Congratulations.  You’ve now set up Google Apps Sync for Microsoft Outlook.  Your email, contacts, calendar and tasks will now start syncing with Google Apps for Business.

Knowledge Base » How to Set Up Google Apps Sync for Outlook